Objective of the policy
- LELE Logistics Ltd (The employer) prioritises Health and Safety issues and is dedicated to safeguarding the health and safety of its staff and anyone impacted by our operations, and visitors to our premises. This policy is intended to help the employer achieve this by defining responsibilities for health and safety matters.
- This is a policy statement and does not form part of your employment contract. This policy s subject to change and periodic updates. The employer will review this policy regularly to ensure that it achieves its aims effectively.
Workplace Health and Safety Responsible
- Everyone works together for a safe and healthy workplace.
This policy and its rules apply to all staff for the Employer, regardless of role or work arrangement. Specific responsibilities are outlined in the “Staff Responsibilities” section.
Employer Responsibilities
- The Employer has the following responsibilities:
a. Implementing reasonable safeguards to protect the Health and Safety of the staff, stakeholders, visitors and people affected by the business activities.
b. Proactively identifying Health and Safety risks and developing solutions to manage or overcome them.
c. Ensuring a safe and healthy work environment with secure access and exit arrangements, even in emergencies.
d. Maintaining safe work areas and systems, along with appropriate personal protective equipment (PPE).
e. Implementing safe procedures for the use, handling, storage and transport of articles and substances.
f. Providing to all staff and appropriate training and supervision to do their work safely, to avoid hazards and to contribute positively to their own health and safety at work. The Employer will give you the opportunity to ask questions and advise who best to contact in respect if you are unsure about how to safely carry out your work.
g. Provide appropriate training to health and safety representatives to carry out their functions effectively.
h. Providing proper health and safety induction and safety training to your role. Including:
- Manual Handling
- Control of substances hazardous to health (COSHH)
- Working at height.
- The use of PPE
i. Promoting open dialogue on health and safety with employees.
j. If an epidemic or pandemic alert is issued, providing guidance to staff on business continuity and infection prevention in case of an epidemic or pandemic.
k. Monitoring health and safety performance, implanting necessary changes and communicating updates to staff.
- Overall responsibility for health and safety lies with the Logistics Manager. The Employer has appointed the Logistics Manager as the Health and Safety Officer with day-to-day responsibility for heath and safety matters.
- Any concerns about health and safety matters should be reported to the Health and Safety Officer.
Staff Responsibilities
General Staff Responsibilities
- Staff should:
a. Take care of their health and safety and their affected by their acts or omissions.
b. Comply with health and safety duties, instructions and rules, including instructions on the safe use of equipment by cooperating with Health and Safety Officer and the Employer.
c. Be mindful of health and safety risks and take personal responsibility for the health and safety implications of their own acts and omissions.
d. Keep the workplace clean.
e. Report all health and safety concerns to the Health and Safety Officer promptly, including and potential risks, hazards or malfunctioning of equipment, however minor or trivial they may seem.
f. Co-operate with the Employer in investigating accidents and incidents to prevent future harm.
Equipment Related Staff Responsibilities
- Staff Should:
a. Use equipment according to provided instructions, including training manuals and management guidance.
b. Report and equipment faults, damage or safety concerns to the Health and Safety Officer.
c. Ensure that Health and Safety equipment is protected from interference.
d. Not attempt to repair the equipment unless you are properly trained and authorised.
Staff responsibilities Relating to Accidents and First Aid
- Staff should:
a. Promptly report any work-related injuries no matter how minor, to the Health and Safety Officer and co-operate with any investigation.
b. Familiarise themselves with the details of first aid facilities and trained first aiders, which are available from the Health and Safety Officer.
c. In case of an accident, call 07870 490555 and ask for the duty first aider, giving name, location and brief details of the problem.
d. The Health and Safety Officer investigates injuries and illnesses, maintains accident records n=and submits reports under the Reporting of Injuries, Diseases and Dangerous Occurrences regulations 2013 (RIDDOR) where required.
Staff Responsibilities Relating to National Health Alerts
- In the event of an epidemic or pandemic, all staff must comply and co-operate with all instructions, the employers guidelines for business operations, infection prevention and steps to be taken by staff to minimise the risk of infection.
Questions should be directed to the Heath and Safety Officer.
Staff Responsibilities Relating to Emergency Evacuation and Fire
- Staff should:
a. Familiarise themselves with the instructions about what to do if there is a fire which is available from the Health and Safety Officer.
b. Ensure they are familiarised with fire extinguisher locations, emergency exits and alternate escape routes.
c. Comply with fire warden instructions in case of ire, suspected fire or fire alarm.
d, participate and co-operate in fire drills, treating them as a serious practice of emergency procedures. Fire drills will be conducted a minimum of once yearly.
e. Ensure that fire exits, notices and signs are clear and not obstructed at all times.
f. Notify the Health and Safety Officer immediately of any conditions affecting your ability to evacuate. If you have mobility issues or other conditions that could hinder evacuation, a personal escape plan will be created.
- On discovering a fire, staff should:
a. Immediately activate the nearest fire alarm. If possible, call Logistics manager and report the fires location.
b. Attempt to tackle the fire ONLY if they are trained and confident in doing so. Designated staff will receive fire extinguisher training.
- On hearing the fire alarm, staff should:
a. Stay calm and evacuate the building immediately, walking quickly without running and following any instructions of the fire wardens.
b. Do not stop to collect your personal belongings at the time of evacuation.
D. Stay out of any lifts.
d. Remain out of the building until a fire warden confirms it is safe.
- The Health and Safety Officer is responsible for conducting fire risk assessments, implementing necessary changes, and maintaining fire safety equipment and emergency procedures.
Risk Assessments, Hazardous Substance Management and Manual Handling Safety.
- Risk assessment is a process of identifying potential work place hazards and evaluating risks to employees. The employer is responsible for assessing risks and implementing measures to minimise harm. The employer will carry out general workplace risk assessments when required or as reasonably requested by staff. Managers oversee this process and ensure that corrective actions are taken. The Health and Safety Officer is the primary point of contact for risk assessments and control measures.
- The use of hazardous substances at work will be minimised where possible and prioritise safer alternatives. Employees will receive training on the safe handing and management of hazardous substances as required by COSHH regulations.
- If risks can not be effectively controlled, Personal Protective Equipment (PPE) will be provided.
- The employer will minimise or eliminate manual handling tasks like lifting and carrying heavy items to prevent injuries. If manual handling is unavoidable, training and guidance will be provided by the Health and Safety Officer.
Non- Compliance with Health and Safety Rules
- Any breach of Health and Safety rules or failure to comply with this policy will be taken very seriously and is likely to result in disciplinary action against the offender, in accordance with the Employer’s Disciplinary Policy up to and including immediate dismissal.